Monday, May 17, 2010
Automatic on-board recording devices
395.15 Automatic on-board recording devices-Interpretations
Q - Must a motor carrier maintain a second (back-up copy) of the electronic
hours-of-service files, by month, in a different physical location than
where the original data is stored if the motor carrier retains the original
hours-of-service printout signed by the driver and provides the driver with
a copy?
A - No. By creating and maintaining the signed original record-of-duty
status printed from the electronic hours-of-service file, the motor carrier
has converted the electronic document into a paper document subject to
395.8(k). That section requires the motor carrier to retain at its principal
place of business the records of duty status and supporting documents for
a period of 6 months from date of receipt. If the motor carrier did not generate
a paper copy of the electronic document and retain a signed original,
it would be required to maintain the electronic file and a second (back-up)
copy.
Utah Trucking News
Q - Must a motor carrier maintain a second (back-up copy) of the electronic
hours-of-service files, by month, in a different physical location than
where the original data is stored if the motor carrier retains the original
hours-of-service printout signed by the driver and provides the driver with
a copy?
A - No. By creating and maintaining the signed original record-of-duty
status printed from the electronic hours-of-service file, the motor carrier
has converted the electronic document into a paper document subject to
395.8(k). That section requires the motor carrier to retain at its principal
place of business the records of duty status and supporting documents for
a period of 6 months from date of receipt. If the motor carrier did not generate
a paper copy of the electronic document and retain a signed original,
it would be required to maintain the electronic file and a second (back-up)
copy.
Utah Trucking News
# posted by Randy B. Birch @ 12:53 PM 
